Time management Part 1: Calendar

Guides | Thoughts By 3 years ago

This is part 1 of a series of activities that help me manage my time. No body is perfect at time management, you just need to learn and adjust how to do it based on what works and what doesn’t for you!

I’m still trying to get mine right and my suggestions might not be the best, however you can adjust what I do to suit your lifestyle and tasks.

Everyone needs a calendar. Doesn’t matter matter if you’re a waiter, CEO or professional bungee jumper, you still need a calendar.

1. Multiple calendars (work and personal)

I use iCal as my main scheduling software. I have my work calendar as well as multiple personal calendars which are colour coded based on different types of activities.

This allows me to switch off personal or work whenever I don’t need it to focus on the other. Also the colours help me understand what days I’m over-doing certain activities so I can spread it out in my week.

2. Schedule your big tasks

One thing that really helps me is that I keep track of my larger tasks in the calendar too. For example if you need to put together a document for a client or do research on reducing your mortgage don’t just put it on your to do list. What you should be doing is to actually dedicate some time in your calendar for tasks that require some time and focus. This way you wouldn’t procrastinate and delay tasks that are important but not so urgent.

I highly recommend doing this for tasks like:

  • Research
  • Documentation
  • Weekly planning
  • Gym time
  • Ironing
  • etc…

Go ahead and start using your calendar this week. In next week’s post I’ll show you how I schedule my week using multiple colour coded calendars.